How to add The VouchedFor Email Signature

Have a VouchedFor Signature button in your Outlook, Gmail and Mail displaying your online reputation!

Your email signature is a great opportunity to showcase your business. The bottom of your email is free advertising space, we believe you can make use of it with the VouchedFor Email Signature! 

Our product director, Caroline, has created a video to help you use your Email Signature, please note if you're not able to watch the video, you can see the transcript below:


Hi, in this short video, I will show you how to use your VouchedFor email signature. 

Why use a VouchedFor email signature? It's a great way to show everyone you contact - prospects, clients, colleagues, other professionals, journalists....even family and friends! That you're doing a great job for your clients. This helps build confidence every time anyone receives an email from you - meaning more referrals, better conversion rates, improved client satisfaction and even, a happier team! 

To access your VouchedFor Email Signature. Click 'Reputation Tools' on the menu on the left-hand side. (You'll find this in the top left if you're using your mobile). 

Then scroll down to the Email Signatures section and click 'Choose signatures' 

Here you will find a selection of email signatures for you to choose from, which showcase your rating and reviews. If you are Top Rated, you will also qualify for this one. 

Once you have found the email signature you want, click to download it, or right-click the image you want to use and copy image. 

How to add the Email Signature to your email depends what email service you use: 

If you’re using Outlook you can follow these simple steps:

  1. On the navigation menu in Outlook, click the cog which will lead you to 'Quick Settings', then click 'View all Outlook Settings' 
  2. Under Email choose 'Compose and reply' 
  3. Click the graphic insert button and add your chosen VouchedFor Email Signature from your saved files. 
  4. Next, visit, click 'search for an adviser by name' and type in your name 
  5. Click on your search listing to open up your profile page
  6. Copy the url from your profile page
  7. Returning to your email signature, highlight the Email Signature image and click the hyperlink button
  8. Then paste your profile url into the hyperlink box. Job done!

If you're using Gmail then please follow these steps:

  1. Once you're logged in to Gmail, click the settings button 
  2. Select “Settings” from the drop-down menu
  3. Stay on the “General” tab and scroll down to the “Signature” section 
  4. Paste your chosen signature by either right-clicking and pasting or by pressing "Ctrl" + "v" 
  5. Next, visit, click 'search for an adviser by name' and type in your name 
  6. Copy the url from your profile page 
  7. Ensuring that you have selected the Email Signature image first, hit the hyperlink button 
  8. Then paste the link to your public profile URL in the hyperlink box then click OK, then Save changes. Job done!

If you're using the Mail application on a Mac OS (e.g. a Macbook), then please follow these steps:
(Note: instructions have been updated since the video above)

  1. Once logged into mail, navigate to 'Preferences' from the 'Mail application' menu 
  2. Select an account from the left sidebar and click Signatures 
  3. If you wish to add a signature for all accounts, select the All Signatures option, otherwise to add a signature to a specific account, select that specific account 
  4. Click the + sign to add a new signature to an account
  5. Name the signature so you know what it is and then add the signature in the right box
  6. Open the email signature file you downloaded, then select it and copy
  7. Paste your chosen signature into the signature editor
  8. NOTE: On Mac OS, the Mail application does not support adding a hyperlink to an image. Instead, we suggest pasting in the image, and then underneath adding your profile link as text. You can hyperlink this text by highlighting the text, going to Edit > Add Link and pasting in the hyperlink there. 

Please note, if you're using the Mail application an iOS device (e.g. iPhone), it is no longer possible to add an image into the email signature. We recommend using the Mail app on a Macbook.

If you have any problems setting up your Email Signature please give us a call or email us. Otherwise, I hope you and everyone you contact like your impressive new email signature!

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